TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Flow-Technics, Inc., to Furnish and Deliver Flygt A-C, Sulzer ABS, ITT Goulds and Netzsch Pumps and Parts, to Various Locations, in a total amount not to exceed $669,800.00, Accounts 101-66000, 67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Flow-Technics, Inc., to furnish and deliver Flygt A-C, Sulzer ABS, ITT Goulds and Netzsch pumps and replacement pump parts, to various locations, on an as needed basis, for approximately a two year period. All pumps and parts will be delivered prior to December 31, 2016.
Flow-Technics, Inc., the sole source distributor for Flygt A-C, Sulzer ABS, ITT Goulds and Netzsch replacement pumps and parts, has submitted prices for the pumps and parts required. Purchase orders will be issued for pump and pump parts as needed based on the prices received from Flow-Technics, Inc. Inasmuch as Flow-Technics, Inc., is the only source of supply for the pumps and parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The pumps and parts are needed by the trades on an as needed basis to perform their work.
Flow-Technics, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Flow-Technics, Inc., in an amount not to exceed $669,800.00, on an as needed basis ending December 31, 2016. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Flow-Technics, Inc.
Funds for the 2015 expenditures in the amount of $334,800.00 are available in Accounts 101-66000, 67000, 68000, 69000-623270. Funds for the 2016 expenditures in the amount of $335,000.00 are contingent on the Board of Commissioners' approval of the District's budget for that year.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015