TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement for Contract 15-RFP-07 Pre-Employment Background Checks and Related Services with Aurico Reports, Inc. for the period June 1, 2015 through June 30, 2017, in an amount not to exceed $50,000.00, Account 101-25000-601170, Requisition 1391733
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Aurico Reports, Inc. to provide pre-employment background checks and related services for the period June 1, 2015 through June 30, 2017. The purpose of this requisition is to select a vendor to provide pre-employment background checks for all applicants for employment with the District. The vendor will also provide social security number verification, motor vehicle record checks, professional license verification, education verification, employment verification and military service verification services on an as-needed basis.
On January 28, 2015, Request for Proposal 15-RFP-07 Pre-Employment Background Checks and Related Services was advertised. Sixty-seven (67) firms were notified and twenty-two (22) firms requested proposal documents. The District received a total of six (6) responsive proposals on February 20, 2015 from the following vendors: AAA Credit Screening Services, LLC, Aurico Reports, Inc., Cutting Edge Background Investigations, Global HR Research, LLC, Inquiries, Inc, and Kelmar Global.
The proposals were evaluated by staff from the Human Resources and Procurement and Materials Management Departments. The criteria for these evaluations were outlined in Request for Proposal 15-RFP-07 and included: understanding of the project; approach to the work; technical competence; personnel effectiveness; and turnaround times. Following the preliminary evaluation of proposals, excluding cost, four of the six proposers were deemed to be finalists. Finalist interviews were conducted on April 7, 2015 and April 8, 2015. During the interview process, it was determined that two of the finalists, Global HR Research, LLC and Inquiries, Inc., did not possess a valid Private Detective/Private Detective Agency license as required by the State of Illinois. As such, these vendors were deemed non-responsive and excluded from further consideration. A solicitation was sent to the remaining two finalists on April 16, 2015 for an unqualified "best and final" offer. The "best and final" offers were returned to the Director of Procurement and Materials Management on April 21, 2015.
Based on the evaluation of the proposals using the criteria described above and the pricing provided in the "best and final" offer, it is recommended that a contract be awarded to Aurico Reports, Inc. Aurico Reports, Inc. provides an easy-to-use, customizable web platform allowing for a virtually paperless process. Their processes are ISO 9001 certified to help ensure the quality of the searches. Their dedication to compliance support will help ensure the District's pre-employment processes meet all Fair Credit Reporting Act and EEOC regulations. They are one of only two Illinois companies accredited by the National Association of Professional Background Screeners and are licensed as a Private Detective Agency by the State of Illinois Department of Financial and Professional Regulation. They are a certified veteran-owned business headquartered locally in Arlington Heights, Illinois.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Aurico Reports, Inc. to provide pre-employment background checks and related services for the period June 1, 2015 through June 30, 2017 in an amount not to exceed $50,000.00.
The estimated expenditure for these services in 2015 is $20,000.00. Funds for the 2015 expenditure are available in Account 101-25000-601170. The estimated expenditures for 2016 and 2017 are $20,000.00 and $10,000.00 respectively. Funds for the 2016 and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Denice E. Korcal, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015