TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Early Morning Software, Inc. for PRISM Compliance Management software consulting services, in an amount not to exceed $23,675.00, Account 101-15000-601170, Requisition 1397609
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Early Morning Software, Inc. for PRISM Compliance Management software consulting services. This purchase order will expire on December 31, 2015.
On December 20, 2012, the Board of Commissioners approved issuance of a purchase order in an amount not to exceed $29,250.00 to Early Morning Software, Inc. (EMS) for furnishing, delivering, and installing web-based PRISM software for contract monitoring, compliance, enforcement, reporting, and data support for the Disparity Study.
The project is at the stage where it can be introduced to a pilot group of contractors prior to a full launch of the software to all vendors. The consulting services include training for a pilot group of up to 15 vendors, training for up to an additional 60 vendors for the full launch, web-based training for new vendors or vendors unable to attend the live-training, two custom reports, and configuration and consulting support through December 31, 2015.
Early Morning Software, Inc., is the sole service provider of consulting services for PRISM Compliance Management software due to its proprietary rights, and has submitted prices for the services required. Inasmuch as Early Morning Software, Inc, is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
In view of the foregoing it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Early Morning Software, Inc., in an amount not to exceed $23,675.00.
Funds will be available in Account 101-15000-601170 at the same meeting.
Requested, Beverly K. Sanders, Acting Diversity Administrator
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015