TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 14-714-21 Parking Lot Replacement at the Egan Water Reclamation Plant, estimated cost $1,380,000.00, Account 201-50000-645790, Requisition 1397584
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 14-714-21 Parking Lot Replacement at the Egan Water Reclamation Plant.
The purpose of this project is to replace the existing parking lot at the Egan Water Reclamation Plant with a new permeable pavement parking lot. The existing parking lot is 44 years old and is in poor condition; due to the increased level of maintenance costs, it is economically justified to replace at this time. The permeable pavement will provide several green benefits including improved water quality, ground water recharge, and delayed discharge of stormwater to the receiving waterway. The new design will also contribute towards compliance with the green infrastructure program requirements of the Consent Decree.
The project consists of the following:
1. Site clearing; demolition of existing concrete parking lot, driveways, storm sewers, lighting and associated appurtenances.
2. Construction of permeable pavement parking lot including handicap parking, concrete driveways and walkways.
3. Installation of a Bio-Retention Basin, trees and landscaping.
4. Installation of an underdrain system, sewers and drainage structures.
5. Installation of direct-bury conduits and parking lot lighting.
It is estimated that 13 jobs will be created or saved as a result of award of this contract with an estimated 5,065 man-hours of skilled trades utilized.
The estimated cost for this contract is $1,380,000.00.
The bid deposit for this contract is $69,000.00.
The contract specifications require that all work shall be completed within 465 calendar days after approval of the contractor's bond. Liquidated damages are $1,000.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $200.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Interim Ordinance Appendix D will be included in this contract. The type of work to be performed under the contract is within the "Construction Services - GC" category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) utilization goals. The MBE, WBE and/or SBE utilization goals for this contract are: 20% MBE, 10% WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise June 10, 2015
Bid Opening July 14, 2015
Award September 17, 2015
Completion December 25, 2016
Funds for the current year are available in Account 201-50000-645790. Funds for the subsequent year, 2016, are contingent on the Board of Commissioners' approval of the District's budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 14-714-21.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015