TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with Alfa Laval, Inc., to Rehabilitate and Repair Centrifuges, for a total amount not to exceed $630,000.00, Accounts 101- 69000-612650, 645750, Requisition 1389242
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Alfa Laval, Inc., to rehabilitate and repair centrifuges for the Stickney plant on an as needed basis. This purchase order will expire December 31, 2015.
This agreement is for 2015. The original manufacturer, Alfa Laval, Inc., has historically been the sole source provider of acceptable quality rehabilitation services for these centrifuges. There is no representative, distributor or third party company authorized to represent Alfa Laval Inc., (Alfa Laval) for parts and services to municipal business. Alfa Laval will not warrant repairs performed by anyone other than Alfa Laval. Alfa Laval provides field services, training, technical and sales support to the District from their offices and/or repair centers.
Alfa Laval, Inc., the sole source provider of the services, has submitted prices for the services required. Inasmuch as Alfa Laval, Inc. is the only source of supply for the services required, nothing would be gained by advertising for bids. (Section 11.4 of the Purchasing Act).
Alfa Laval, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because of the specialized nature of the work. If trade work is required, in-house trades will perform any disassembly, assembly, or any other associated on-site trade work. Actual repair services will be done at the vendor's facilities.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Alfa Laval, Inc., in an amount not to exceed $630,000.00.
Funds are available in Accounts 101-69000-612650, 645750.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015