TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 14-704-21, Furnish and Deliver Remote Electrical Racking Devices, to Steiner Electric Company in an amount not to exceed $127,845.00, Account 201-50000-634650, Requisition 1383166
Body
Dear Sir:
On October 16, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 14-704-21, Furnish and Deliver Remote Electrical Racking Devices.
The purpose of this contract is to procure remote electrical racking devices to reduce risk to electrical trades when installing or removing high voltage breakers from switchgear, by allowing remote racking of electrical breakers. This will place operators outside the arc flash boundary, in compliance with best practice safety standards. The locations are, O'Brien Water Reclamation Plant, North Branch Pumping Station, Kirie Water Reclamation Plant and Hanover Water Reclamation Plant.
In response to a public advertisement on March 25, 2015, a bid opening was held on April 14, 2015. The bid tabulation for this contract is:
STEINER ELECTRIC COMPANY $127,845.00
Two hundred thirty-four (234) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders' list for this contract, and is satisfied that the market for this service has been adequately solicited. A plan holders' survey revealed the following reason for not bidding: could not bid at this time. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract
Steiner Electric Company, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $120,000.00, placing the bid of $127,845.00, approximately 7 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in the contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 14-704-21 to Steiner Electric Company in an amount not to exceed $127,845.00.
The bid deposit, in the amount of $6,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall furnish and deliver the racking devices within 90 calendar days from the mailing date of the purchase order.
Funds for the expenditure are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015