TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 7, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase orders and amend the agreements with Jose A. Lopez and Michael J. Weicher, for services as Commissioners on MWRD's Ethics Commission, in an amount of $2,500.00 per Commissioner until May 15, 2016, from an amount of $2,500.00, to an amount not to exceed $5,000.00, Account 101-11000-601170, Purchase Orders 3081736, 3081737
Body
Dear Sir:
At its May 15, 2014 meeting, the Board of Commissioners granted its advice and consent to the Executive Director to appoint Zelda B. Harris, Jose A. Lopez, and Michael J. Weicher as Commissioners of the MWRD's Ethics Commission. Subsequently on June 5, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into agreements for a one-year period with Ms. Harris, Mr. Lopez, and Mr. Weicher for their services as Ethics Commissioners, in an amount not to exceed $2,500.00 per Commissioner.
Pursuant to the requirements of the Ethics Ordinance, it was determined that Ms. Harris shall serve a one-year term, while Mr. Lopez and Mr. Weicher shall serve two-year terms. Ms. Harris' one-year term expires on May 15, 2015, while the two-year terms of Mr. Lopez and Mr. Weicher expire on May 15, 2016. In a separate transmittal letter for this Board Meeting, related to the Committee on Pension, Human Resources and Civil Service, the Executive Director is requesting the advice and consent of the Board of Commissioners to reappoint Ms. Harris for a two-year term pursuant to the Ethics Ordinance. If Ms. Harris' reappointment is approved, the Director of Procurement and Materials Management is recommending issuing Ms. Harris a new purchase order related to her approved term.
The contracts of Mr. Lopez and Mr. Weicher have no prior change orders.
Change orders are needed for Mr. Lopez and Mr. Weicher to ensure sufficient continued funding exists to compensate them for their ongoing services to the Ethics Commission during the remainder of their terms. Their services will include, but not be limited to, attending quarterly meetings, preparing agendas and minutes, and addressing any complaints filed pursuant to the requirements of the Ethics Ordinance. It is further recommended that Ethics Commissioners continue to be compensated on a per hour basis of $125.00 per hour for hearings and $100.00 per hour for preparation and non-hearing time.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute change orders to increase the purchase orders and amend the agreements of Mr. Lopez and Mr. Weicher in an amount of $2,500.00 per Commissioner (100% of the current contract value) until May 15, 2016, from an amount of $2,500.00 to an amount not to exceed $5,000.00.
Funds are available in Account 101-11000-601170.
Requested, Ronald M. Hill, General Counsel, RMH:LAG:JBM:TN:kk
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 7, 2015