TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-108-11 Furnish and Deliver Boat Maintenance, Repairs, and Parts, estimated cost $24,000.00, Account 101-16000-612790, Requisition 1397574
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver boat maintenance, repairs, and parts for a PC 30 boat used by the Monitoring and Research (M&R) Department, over a two-year period. This contract begins approximately on September 1, 2015, and ends on August 31, 2017.
The purpose of this contract is to maintain and repair a PC 30 boat used by the Environmental Monitoring and Research Division of the M&R Department to navigate all areas of the Chicago Area Waterway System and perform the monitoring for the District's compliance with National Pollutant Discharge Elimination System (NPDES) permit requirements. This is a new contract to provide maintenance for the new boat purchased in 2014.
The estimated cost for this contract is $24,000.00. The estimated 2015, 2016, and 2017 expenditures are $4,000.00, $12,000.00, and $8,000.00, respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise June 17, 2015
Bid Opening July 7, 2015
Award August 6, 2015
Completion August 31, 2017
Funds for the current year are available in Account 101-16000-612790. Funds for subsequent years, 2016 and 2017, are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-108-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2015