TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 13-409-3P, Nitrogen Removal in Centrate, Egan Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $2,675,000.00, plus a five (5) percent allowance for change orders, in an amount of $133,750.00, for a total amount not to exceed $2,808,750.00. Account 401-50000-645650 Requisition 1390642
Body
Dear Sir:
On January 22, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 13-409-3P, Nitrogen Removal in Centrate, Egan Water Reclamation Plant.
In response to a public advertisement of February 15, 2015, a bid opening was held on March 31, 2015. The bid tabulation for this contract is:
IHC CONSTRUCTION COMPANIES, LLC $2,675,000.00
PATH CONSTRUCTION COMPANY, INC. $2,786,300.00
JOSEPH J. HENDERSON & SON, INC. $2,947,000.00
INDEPENDENT MECHANICAL INDUSTRIES, INC. $3,055,250.00
Six hundred two (602) companies were notified of this contract being advertised and thirty (30) companies requested specifications.
IHC Construction Companies, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $3,200,000.00, placing the bid of $2,675,000.00, approximately 17 percent below the estimate.
IHC Construction Companies, LLC is in compliance with the Affirmative Action Interim Ordinance Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 9 percent WBE and the bidder offers MBE credits to satisfy SBE participation.
IHC Construction Companies, LLC has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized under this contract: bricklayers, carpenters, cement masons, electricians, glaziers, insulators, iron workers, laborers, operating engineers, painters, pipe fitters, sheet metal workers and steel erectors. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately thirty-eight (38) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 13-409-3P to IHC Construction Companies, LLC, in an amount not to exceed $2,675,000.00, plus a five (5) percent allowance for change orders, in an amount of $133,750.00, for a total amount not to exceed $2,808,750.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The estimated completion date is within 360 calendar days after approval of the Contractor's Bond.
Funds are available in Account 401-50000-645650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2015
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