TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-604-11, Furnishing and Delivering Plumbing Supplies, in an amount not to exceed $132,170.00, Accounts 101-67000, 68000, 69000-623090, Requisitions 1386157, 1385820, 1384955, 1385014, 1386812 and 1386801
Body
Dear Sir:
On January 8, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-604-11, Furnishing and Delivering Plumbing Supplies.
In response to a public advertisement of April 8, 2015, a bid opening was held on April 28, 2015. The bid tabulation for this contract is:
COLUMBIA PIPE & SUPPLY COMPANY $132,170.00
MARCO SUPPLY D/B/A JOHNSON PIPE & $144,970.00
COMPANY, INC.
Three hundred forty-four (344) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
Columbia Pipe & Supply Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $197,700.00, placing the bid of $132,170.00, approximately 33.2 percent below the estimate.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-604-11 to Columbia Pipe & Supply Company, in an amount not to exceed $132,170.00.
The bid deposit in the amount of $9,800.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2015 expenditure, in the amount of $32,170.00, are available in Account 101-67000, 68000, 69000-623090. The estimated expenditures for 2016 and 2017 are $50,000.00 and $50,000.00, respectively. Funds for the 2016 and 2017 expenditures are contingent on the Board of Commissioners' approval of the District's budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:st
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2015