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File #: 15-0499    Version: 1
Type: Agenda Item Status: Adopted
File created: 5/8/2015 In control: Procurement Committee
On agenda: 5/21/2015 Final action: 5/21/2015
Title: Authority to increase purchase order with Latisys-Chicago, LLC for Contract 14-RFP-30 Co-Location Services, in an amount of $26,136.00, from an amount of $286,884.00, to an amount not to exceed $313,020.00, Account 101-27000-612210, Purchase Order 3083787
TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 21, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order with Latisys-Chicago, LLC for Contract 14-RFP-30 Co-Location Services, in an amount of $26,136.00, from an amount of $286,884.00, to an amount not to exceed $313,020.00, Account 101-27000-612210, Purchase Order 3083787
Body
Dear Sir:
On November 6 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 14-RFP-30 Co-Location Services with Latisys-Chicago, LLC, in an amount not to exceed $286,884.00.  The contract expires on December 30, 2017.
This contract has no prior change orders.
 
On February 5, 2015, the Board of Commissioners approved purchase of new Storage Area Network (SANs) equipment and it was received on April 9, 2015.  
 
An upgrade is needed to the electrical supply and internet connectivity to increase speed at the Latisys Co-Location facility.  This upgrade is necessary to facilitate additional equipment that will be installed and to increase throughput.
 
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order in an amount of $26,136.00 (9% of the current contract value), from an amount of $286,884.00, to an amount not to exceed $313,020.00.
Funds are available in Account 101-27000-612210.
Requested, John Sudduth, Acting Director of Information Technology, JS:RP:rp
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 21, 2015