TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 06-212-3M Calumet TARP Pumping Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV in an amount of $17,000.00, from an amount of $35,121,983.00, to an amount not to exceed $35,104,983.00, Account 401-50000-645600, Purchase Order 5001404
Body
Dear Sir:
On May 2, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-212-3M Calumet TARP Pumping Station Improvements, Calumet Water Reclamation Plant, to Sollitt/Sachi/Alworth JV, in an amount not to exceed $35,067,000.00. The scheduled contract completion date is May 19, 2018.
As of May 22, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $54,983.00 from the original amount awarded of $35,067,000.00. The current contract value is $35,121,983.00. The prior approved change orders reflect a 0.16% increase to the original contract value.
This contract includes installation of six pump, motor and variable frequency drive (VFD) systems at the TARP Pumping Station at the Calumet Water Reclamation Plant. Power quality meters were specified for each of the six VFDs; however, the VFD manufacturer stated during submittal review stage that the meters are not required for proper operation of the VFDs. Therefore, the meters are not necessary and will be eliminated for the project. The contractor submitted a revised cost proposal (CCO-015) for a credit in the amount of $17,000.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 405, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 06-212-3M in an amount of $17,000.00 (0.05% of the current contract value), from an amount of $35,121,983.00, to an amount not to exceed $35,104,983.00.
Funds will be restored to Account 401-50000-645600.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:GG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2015
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