TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Issue purchase order and enter into an agreement with DLT Solutions, LLC for furnishing and delivering AutoDesk Constructware Software License Renewal and Consulting Services, in an amount not to exceed $185,488.92, Account 101-27000-612820, Requisition 1397613
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with DLT Solutions, LLC for furnishing and delivering AutoDesk Constructware software license renewal and consulting services for a one-year period under GSA Joint Purchasing Contract GS-35F-4543G. The District has the ability to participate in GSA contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et.seq. The term of coverage is from June 29, 2015 through June 29, 2016.
GS-35F-4543G is a GSA Schedule 70 Contract which offers a wide range of software and accompanying services through licensing agreements. The GSA currently has a competitively bid contract with DLT Solutions, LLC for the purchase of AutoDesk, Inc. software and related services. The invitation to bid was issued to establish a contract to enable authorized governmental units to purchase AutoDesk software and software maintenance during the contract period which began on April 4, 1997, and expires on March 31, 2017.
The Engineering Department uses Constructware to manage the administration and documentation of all Capital construction projects in the District
DLT Solutions, LLC, the sole source of products under GSA Contract GS-35F-4543G, has submitted prices for the products required. Inasmuch as DLT Solutions, LLC is the only source of supply for the products required under GSA Contract GS-35F-4543G, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
DLT Solutions, LLC is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with DLT Solutions, LLC in an amount not to exceed $185,488.92
Funds are available in Account 101-27000-612820.
Requested, John Sudduth, Acting Director of Information Technology, JS:BVS:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2015