TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 4, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase order for Contract 14-102-12 Furnish and Deliver Maintenance, Inspection and Repair of Lysimeters and Monitoring Wells, to Patrick Engineering, Inc. in an amount of $12,000.00, from an amount of $51,029.21, to an amount not to exceed $63,029.21, Account 101-16000-612490, Purchase Order 3080361
Body
Dear Sir:
On March 6, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 14-102-12 Furnish and Deliver Maintenance, Inspection and Repair of Lysimeters and Monitoring Wells, to Patrick Engineering, Inc., in an amount not to exceed $44,500.00. The contract expires on December 31, 2015.
As of January 27, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase of $6,529.21 from the original amount awarded of $44,500.00. The current contract value is $51,029.21. The prior approved change orders reflect a 14.7% increase to the original contract value.
This change order is required due to an increased need of repairs to the District's aging TARP wells. We are currently monitoring 155 TARP wells. Several wells (12) are not generating any water samples and are in need of repairs. Some wells have minor issues such as a bad electrical connection or a bad valve. However, three wells in the Upper Des Plaines area need major repairs including new pumps and de-silting. These are deep wells (200 feet) and require a crane to pull the old pumps in order to install the new pumps.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order for Contract 14-102-12 in an amount of $12,000.00 (23.5% of the current contract value), from an amount of $51,029.21, to an amount not to exceed $63,029.21.00.
Funds are available in Account 101-16000-612490.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 4, 2015
Attachment