TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture in an amount of $172,080.00 from an amount of $224,790,000.00, to an amount not to exceed $224,962,080.00, Accounts 401-50000-645650, 645780 and 645680, Purchase Order 4000020
Body
Dear Sir:
On December 4, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-128-3P Westside Primary Settling Tanks 1-9 and Aerated Grit Facility, Stickney Water Reclamation Plant, to IHC Construction and F.H. Paschen/S.N. Nielsen Joint Venture, in an amount not to exceed $224,760,000.00 plus a five (5) percent allowance for change orders in an amount of $11,238,000.00, for a total amount not to exceed $235,998,000.00. The scheduled contract completion date is April 6, 2018.
As of June 5, 2015, the effect of change orders resulted in a net increase in the amount of $30,000.00 from the original amount awarded of $224,760,000.00. The current contract value is $224,790,000.00. The prior approved change order reflects a .01% increase to the original contract value.
An extra in the amount of $172,080.00 is necessary to remove and replace the Stickney M&R Auditorium roofing membrane and insulation. The Architectural Consulting Group, Ltd. inspected the roof and recommended replacement due to its poor condition. This area of the building was not part of the original contract, and therefore it was not included in the original design documents. To expedite this work, the Maintenance and Operations and Monitoring and Research Departments have requested that the work be included as a change order to this contract since similar work is being done adjacent to it. The contractor submitted a cost proposal (CCO-004) for an extra in the amount of $172,080.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 242, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-128-3P in an amount of $172,080.00 (.08% of the current contract value), from an amount of $224,790,000.00, to an amount not to exceed $224,962,080.00.
Funds are available in Account 401-50000-645780.
Requested, Catherine A. O'Connor, Director of Engineering, MVL:JKK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2015
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