TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-004-11, Furnish and Deliver Structural and Stainless Steel to Various Locations, for a One (1) Year Period, Group A to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $67,456.95, and Group B to T & N Chicago, Inc., in an amount not to exceed $38,264.99, Account 101-20000-623030
Body
Dear Sir:
On April 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-004-11 furnish and deliver structural and stainless steel to various locations for a one (1) year period, beginning approximately July 1, 2015 and ending June 30, 2016.
In response to a public advertisement of April 22, 2015, a bid opening was held on May 12, 2015. The bid tabulation for this contract is:
GROUP A: STRUCTURAL STEEL
SUPER ROCO STEEL & TUBE LTD. II *$67,456.95
NORTHERN ILLINOIS STEEL SUPPLY CO. *$68,624.90
T & N CHICAGO, INC. *$77,336.51
NAPCO STEEL, INC. *$87,546.40
GROUP B: STAINLESS STEEL
T & N CHICAGO, INC. $38,264.99
NAK-MAN CORPORATION *$41,158.52
SUPER ROCO STEEL & TUBE LTD. II *$41,418.30
NORTHERN ILLINOIS STEEL SUPPLY CO. $49,111.75
*corrected total
Four hundred twenty-six (426) companies were notified of the contract being advertised and nineteen (19) companies requested specifications.
Super Roco Steel & Tube Ltd II, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $72,000.00, placing the total bid of $67,456.95 approximately 6.3 percent below the estimate.
T & N Chicago, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $45,000.00, placing the total bid of $38,264.99 approximately 15 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-004-11, Group A to Super Roco Steel & Tube Ltd. II, in an amount not to exceed $67,456.95, and Group B to T & N Chicago, Inc., in an amount not to exceed $38,264.99.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623030.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MB:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2015
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