TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2015
COMMITTEE ON PROCUREMENT
David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-101-12, Furnish and Deliver Work Uniforms for the Environmental Specialists, Patrol Boat Operators and Pollution Control Technicians, to V.C.G. Ltd., in an amount not to exceed $45,024.10, Account 101-16000-623700, Requisition 1384595
Body
Dear Sir:
On October 2, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, 15-101-11 Furnish and Deliver Work Uniforms for the Environmental Specialists, Patrol Boat Operators and Pollution Control Technicians.
In response to a public advertisement of December 3, 2014, a bid opening was held on December 16, 2014. There were no bids received for this contract.
In response to a public re-advertisement of April 8, 2015, a bid opening was held on April 21, 2015. The bid tabulation for this contract is:
V.C.G. LTD. $45,024.10
KALE UNIFORMS, INC. $48,772.50
SILK SCREEN EXPRESS, INC. *$49,086.00
*corrected total
One hundred eighty-five (185) companies were notified of this contract being advertised and fifteen (15) companies requested specifications.
V.C.G. Ltd., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $31,800.00, placing the bid of $45,024.10 approximately 41.6 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-101-12, to V.C.G. Ltd., in an amount not to exceed $45,024.10.
Funds for the 2015 expenditure, in the amount of $22,512.05, are available in Account 101-16000-623700. The estimated expenditures for 2016 are $22,512.05. Funds for the 2016 expenditures are contingent on the Board of Commissioner's approval of the District's budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2015