TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-815-21 Furnish and Deliver One Gear Reducer to the Calumet Water Reclamation Plant, estimated cost $200,000.00, Account 201-50000-623270, Requisition 1398642
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver one gear reducer to the Calumet Water Reclamation Plant, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure one replacement gear reducer for SEPA Station No. 3 in the Calumet Service Area. A replacement gear reducer is needed to maintain compliance with the dissolved oxygen levels specified for the Calumet-Sag Channel in the District's NPDES permit.
The estimated cost for this contract is $200,000.00.
The bid deposit for this contract is $10,000.00.
The contract specifications require that deliveries commence within 180 days after the purchase order is mailed.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Interim Ordinance Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise July 1, 2015
Bid Opening July 21, 2015
Award August 6, 2015
Completion December 31, 2015
Funds are available in Account 201-50000-623270.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-815-21.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:CM:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2015