TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Lai, Ltd., to Provide Parts for MSA Gas Detection Systems to Various Locations, in a total amount not to exceed $60,000.00, Accounts 101-66000, 67000, 68000, 69000-623780
Body
Dear Sir:
Authorization is requested to issue purchase orders to Lai, Ltd., to provide sensor, control board, filter display, transmitter and switch parts for MSA gas detections systems to various locations, on an as needed basis. These systems detect and monitor levels of hydrogen sulfide, combustible, natural and oxygen gases. All parts will be delivered prior to December 31, 2015.
Lai, Ltd., the sole source distributor for MSA gas detection system parts, has submitted prices for the parts required. Purchase orders will be issued for MSA system parts as needed based on the prices received from Lai, Ltd. Inasmuch as Lai, Ltd., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Lai, Ltd., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Lai, Ltd., in an amount not to exceed $60,000.00, on an as needed basis ending December 31, 2015. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Lai, Ltd.
Funds for the 2015 expenditures in the amount of $60,000.00 are available in Accounts 101-66000, 67000, 68000, 69000-623780.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2015