TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 18, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 14-685-51, Furnishing, Delivering, and Administration of Rain Barrels, to Upcycle Products, Inc., in an amount of $152,800.00 from an amount of $307,458.00 to an amount not to exceed $460,258.00, Account 501-50000-623990, Purchase Order 3079540
Body
Dear Sir:
On December 19, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 14-685-51, Furnishing, Delivering, and Administration of Rain Barrels, to Upcycle Products, Inc., in an amount of $435,000.00. The contract expires on December 31, 2017.
As of June 3, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $127,542.00 from the original amount awarded of $435,000.00. The current contract value is $307,458.00. The prior approved change orders reflect an approximate 29.3% decrease to the original contract value.
The requested increase will provide funding for the distribution of an additional estimated 2,635 rain barrels. Currently, In the 2015 budget, the District budgeted for 2,500 rain barrels. The demand for rain barrels has increased significantly and the program has been revised to increase the number of constituents that qualify for a free rain barrel. This additional funding will allow the program to continue without interruption.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 14-685-51, in an amount of $152,800.00 (49.7% of the current contract value) from an amount of $307,458.00 to an amount not to exceed $460,258.00.
Funds are available in Account 501-50000-623990.
Requested,ManjuPrakashSharma,Directorof Maintenance and Operations, AQ:SO'C:MAG:CM:EJS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 18, 2015
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