TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 15-RFP-19 Microfilming and Scanning Services for a Thirty-Six (36) Month Period, estimated cost $330,000.00, Account 101-15000-612090, Requisition 1396190
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for Microfilming and Scanning Services for a Thirty-Six (36) Month Period at the request of General Administration.
The purpose of this contract is to provide scanning, microfilming, and pick-up and delivery services for a thirty-six (36) month period.
The estimated cost for this RFP is $330,000.00.
A bid deposit is not required for this RFP.
The contract specifications require that all work commence on January 1, 2016 and end on December 31, 2018.
Appendix A will not be included due to a lack of availability of MBE/WBE/SBE firms to perform the requested service.
The tentative schedule for this contract is as follows:
Advertise September 23, 2015
Proposals Received October 16, 2015
Award November 19, 2015
Completion December 31, 2018
Funds are requested in 2016, 2017, and 2018 in Account 101-15000-612090 and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Eileen M. McElligott, Administrative Services Manager, JPN:WG
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management