TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-054-3P Disinfection Facilities, Terrence J. O’Brien Water Reclamation Plant, to Walsh Construction Company II, LLC in an amount not to exceed $146,615.22, from an amount of $61,577,268.21, to an amount not to exceed $61,723,883.43, Account 401-50000-645650, Purchase Order 4000005
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Dear Sir:
On August 8, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-054-3P Disinfection Facilities, Terrence J. O’Brien Water Reclamation Plant, to Walsh Construction Company II, LLC, in an amount not to exceed $59,899,650.00 plus a five (5) percent allowance for change orders in an amount of $2,994,982.50, for a total amount not to exceed $62,894,632.50. The scheduled contract completion date is December 19, 2015.
As of July 10, 2015, the effect of change orders resulted in a net increase in the amount of $1,677,618.21 from the original amount awarded of 59,899,650.00. The current contract value is $61,577,268.21. The prior approved change orders reflect a 2.80% increase to the original contract value.
A net extra in the amount of $146,615.22 to provide revisions to the Ultra Violet (UV) disinfection facility effluent channel are advantageous to reduce the complexity of isolating the facility in the future. Though the need to isolate the UV facility will be infrequent, the new aeration equipment to be installed in the UV effluent channel may eventually require isolation. This extra will provide a valuable isolation component. The scope of work includes installation of an additional stop log and grooves in the UV effluent channel and the deletion of concrete infill between the two bulkheads at the FCS-1 location in order to allow possible steel bulk head removal and temporary flow by-pass of the UV facility. The contractor submitted a cost proposal (CCO-031) for an extra in the amount of $146,615.22 and a credit in the amount of $0, for a net extra in the amount of $146,615.22. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 1234, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-054-3P in an amount of $146,615.22 (0.24% of the current contract value), from an amount of $61,577,268.21, to an amount not to exceed $61,723,883.43.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, MVL:ECB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015
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