TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-839-11, Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $114,100.00 from an amount of $838,400.00 to an amount not to exceed $724,300.00, Account 101-68000-612600, Purchase Order 5001456
Body
Dear Sir:
On April 17, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-839-11, Services to Manually Clean the TARP Bar Screens at the Calumet Water Reclamation Plant, to Independent Mechanical Industries, Inc., in an amount of $885,342.00. The contract expires on December 31, 2016.
As of July 24, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $46,942.00 from the original amount awarded of $885,342.00. The current contract value is $838,400.00. The prior approved change orders reflect an approximate 5.3% decrease to the original contract value.
Due to scheduled work in 2016 under Contract 13-246-3M, Calumet TARP Screens, the west TARP screen will be unavailable for cleaning. Therefore, this will cause a less than expected need for services under Contract 14-839-11 in 2016.
This change order is in compliance with the Illinois Criminal Code since the change was unforeseeable at the time of the signing of the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-839-11, in an amount of $114,100.00 (13.6% of the current contract value) from an amount of $838,400.00 to an amount not to exceed $724,300.00.
The amount requested for the 2016 Budget in Account 101-68000-612600 will reflect the decrease.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JAR:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015
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