TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 12-640-12 (Re-Bid), Furnish and Deliver Sodium Bisulfite to Various Locations in the North Service Area, to PVS Chemical Solutions, Inc., in an amount of $22,000.00 from an amount of $228,900.63 to an amount not to exceed $250,900.63, Account 101-67000-623560, Purchase Order 3073754
Body
Dear Sir:
On August 9, 2012, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order for Contract 12-640-12 (Re-Bid), Furnish and Deliver Sodium Bisulfite to Various Locations in the North Service Area, to PVS Chemical Solutions, Inc., in an amount not to exceed $263,870.00. The contract expires on September 24, 2015.
As of July 24, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $34,969.37 from the original amount awarded of $263,870.00. The current contract value is $228,900.63. The prior approved change orders reflect an approximate 13.3% decrease to the original contract value.
The requested increase will fund the procurement of a higher than expected amount of sodium bisulfite for the remainder of this contract. The record high precipitation in June 2015 caused higher than expected plant flows at the Hanover Park and Kirie Water Reclamation Plants and a corresponding increase in chlorine residual. These two factors resulted in an increased usage of sodium bisulfite.
This change order is in compliance with the Illinois Criminal Code since the change was unforeseeable at the time of the signing of the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 12-640-12 (Re-Bid), in an amount of $22,000.00 (9.6% of the current contract value) from an amount of $228.900.63 to an amount not to exceed $250,900.63.
Funds are available in Account 101-67000-623560.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JAR:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015
Attachment