TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON STORMWATER MANAGEMENT
Mr. David St. Pierre, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Village of Franklin Park for the design, construction, operation and maintenance of the Silver Creek Channel Improvements from Riverside Drive to Scott Street under Phase II of the Stormwater Management Program, with payment to Franklin Park in an amount not to exceed $3,000,000.00, Account 401-50000-612400
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with the Village of Franklin Park, for the Silver Creek Channel Improvements from Riverside Drive to Scott Street in the Village of Franklin Park, Illinois (Village) under Phase II of the Stormwater Management Program, with payment to the Village in an amount not to exceed $3,000,000.00.
On October 16, 2014, the Board of Commissioners authorized the District to begin negotiations with several entities, including the Village of Franklin Park, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various shovel ready stormwater projects. The Village’s proposed project consists of providing open channel improvements for approximately 1,300 feet of Silver Creek as well as removing and upsizing deteriorating culverts at street crossings to alleviate flooding of 76 structures in the Village of Franklin Park as shown in the attached exhibit. The District and Village have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs of the captioned project in an amount not to exceed $3,000,000.00. Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2015. The Village will also contribute approximately $1,940,024.00 towards future construction costs. The IGA requires the Village to award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements. The Village will assume responsibility for design, construction, perpetual maintenance, and operation of the Silver Creek Channel Improvements, and be solely responsible for any change orders to the project. The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.
Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with the Village of Franklin Park and make payment to the Village in an amount not to exceed $3,000,000.00. It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 401-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:JPM
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015
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