TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Vulcan Industries, Inc., to Furnish and Deliver Bar Screen Parts for a Two-Year Period, to Various Locations, in an amount not to exceed $39,800.00, Accounts 101-67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Vulcan Industries, Inc., to furnish and deliver bar screen parts for a two-year period, to various locations, on an as needed basis. All bar screen parts ordered will be delivered prior to December 31, 2016.
The bar screen parts are needed by the trades, on an as needed basis, to perform their work.
Vulcan Industries, Inc., the sole source distributor for the bar screen parts, has submitted prices for the parts required. Purchase orders will be issued for parts as needed based on the prices received from Vulcan Industries, Inc. Inasmuch as Vulcan Industries, Inc., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Vulcan Industries, Inc., is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue purchase orders to Vulcan Industries, Inc., in an amount not to exceed $39,800.00, on an as needed basis ending December 31, 2016. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Vulcan Industries, Inc.
Funds for the 2015 expenditure, in the amount of $20,300.00, are available in Accounts 101-67000, 68000, 69000-623270. The estimated expenditure for 2016 is $19,500.00. Funds for the 2016 expenditure are contingent on the Board of Commissioners' approval of the District's budget for those years.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:ms
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015