TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, Group A to Fairmont Supply Company, in an amount not to exceed $24,519.22, and Group B to Root Brothers Manufacturing & Supply Company, Inc., in an amount not to exceed $17,148.97, Account 101-20000-623680
Body
Dear Sir:
On May 21, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-051-11 Furnish and Deliver Miscellaneous Hand Tools to Various Locations for a One (1) Year Period, beginning approximately September 1, 2015 and ending August 31, 2016.
In response to a public advertisement of June 3, 2015, a bid opening was held on June 23, 2015. The bid tabulation for this contract is:
GROUP A
Fairmont Supply Company *$24,519.22
TUREK & SONS, LLC $26,494.37
PRODUCTION DISTRIBUTION COMPANIES *$31,220.11
GROUP B
ROOT BROTHERS MANUFACTURING & SUPPLY *$17,148.97
COMPANY
FAIRMONT SUPPLY COMPANY *$19,398.13
CICERO MANUFACTURING & SUPPLY *$20,432.46
COMPANY, iNC.
TUREK & SONS, LLC $21,178.60
PRODUCTION DISTRIBUTION COMPANIES. *$38,012.07
*corrected total
Three hundred eighty six (386) companies were notified of this contract being advertised and thirty-one (31) companies requested specifications.
Fairmont Supply Company, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group A is $26,000.00, placing their Group A bid of $24,519.22 approximately 5.7 percent below the estimate.
Root Brothers Manufacturing & Supply Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group B is $22,000.00, placing their bid of $17,148.97 approximately 22.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-051-11, Group A to Fairmont Supply Company, in an amount not to exceed $24,519.22, and Group B to Root Brothers Manufacturing & Supply Company, in an amount not to exceed $17,148.97.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. There is no bid deposit required for this contract.
Funds are available in Account 101-20000-623680.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015
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