TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 15-683-11, Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations, Groups A through H, to K.L.F. Enterprises, Inc., in an amount not to exceed $271,566.26, Accounts 101-66000, 67000, 68000, 69000-623130, Requisitions 1376697, 1394962, 1376964, 1394646, 1392170, 1376718 and 1393017
Body
Dear Sir:
On April 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-683-11 Furnishing and Delivering Crushed Stone, Sand and Gravel to Various Locations.
In response to a public advertisement of June 3, 2015, a bid opening was held on June 23, 2015. The bid tabulation for this contract is:
GROUP A - STICKNEY WRP/LOCKPORT POWERHOUSE
K.L.F. ENTERPRISES, INC. $53,821.10
HERITAGE LOGISTICS, LLC $72,950.00
OZINGA BROS., INC. $88,859.00
GROUP B - CALSMA
K.L.F. ENTERPRISES, INC. $48,466.50
HERITAGE LOGISTICS, LLC $63,175.00
OZINGA BROS., INC. $75,586.25
GROUP C - LASMA/OTHER DRYING SITES
K.L.F. ENTERPRISES, INC. $72,752.75
HERITAGE LOGISTICS, LLC $104,125.00
OZINGA BROS., INC. $128,765.00
GROUP D - EGAN WRP
K.L.F. ENTERPRISES, INC. $5,690.20
HERITAGE LOGISTICS, LLC $8,119.00
OZINGA BROS., INC. $11,707.92
GROUP E - KIRIE WRP
K.L.F. ENTERPRISES, INC. $3,191.20
HERITAGE LOGISTICS, LLC $4,584.00
OZINGA BROS., INC. $6,034.00
GROUP F - CALUMET WRP
K.L.F. ENTERPRISES, INC. $69,489.00
HERITAGE LOGISTICS, LLC $99,020.00
OZINGA BROS., INC. $99,050.00
GROUP G - HANOVER PARK WRP
K.L.F. ENTERPRISES, INC. *$8,653.85
HERITAGE LOGISTICS, LLC $12,720.00
OZINGA BROS., INC. $16,148.65
GROUP H - O’BRIEN WRP
K.L.F. ENTERPRISES, INC. $9,501.66
HERITAGE LOGISTICS, LLC $12,348.00
OZINGA BROS., INC. $15,309.00
*corrected total
Four hundred forty-four (444) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $271,566.26.
K.L.F. Enterprises, Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for Groups A, B, C, D, E, F, G, and H of this contract is $295,300.00, placing the total bid of $271,566.26, approximately 8.0 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The contract will employ approximately six (6) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 15-683-11, Groups A through H, to K.L.F. Enterprises, Inc., in an amount not to exceed $271,566.26.
The bid deposit, in an amount of $14,800.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall begin five days after the mailing of the purchase order and terminate three years thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2015 expenditure, in the amount of $60,522.55, are available in Accounts 101-66000, 67000, 68000, 69000-623130. The estimated expenditure for 2016 is $80,416.55, for 2017 is $82,417.55, and for 2018 is $48,209.61. Funds for the 2016, 2017, and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015