TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 15-722-21, Furnish and Deliver Two Submersible Pumps for the Bio-P Removal at the Kirie Water Reclamation Plant, estimated cost $50,000.00
Body
Dear Sir:
On May 21, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 15-722-21, Furnish and Deliver Two Submersible Pumps for the Bio-P Removal at the Kirie Water Reclamation Plant.
In response to a public advertisement of June 24, 2015, a bid opening was held on July 14, 2015. The bid tabulation for this contract is:
XYLEM WATER SOLUTIONS USA, INC. $30,344.32
Five hundred eighty-eight (588) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
A review of the sole bid, submitted by Xylem Water Solutions USA, Inc., revealed that the bidder submitted a bid bond in the amount of 5% of the bid, which equals $1,517.22. The bid deposit required for this contract is $2,500.00, as stated on page I-2 in the contract documents.
Therefore, the bid was considered non-responsive and was rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Xylem Water Solutions USA, Inc., of this action.
The contract will be re-advertised.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015