TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-802-21, Furnish, Deliver and Install a Hydraulic Operator at TARP Gate Structure Number 1 in the Calumet Service Area, estimated cost $1,500,000.00, Account 201-50000-623270, Requisition 1398626
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-802-21, Furnish, Deliver and Install a Hydraulic Operator at TARP Gate Structure Number 1 in the Calumet Service Area, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace the twelve year old gate operator at TARP Gate Structure Number 1 that has experienced both corrosion and damage, resulting in a hydraulic oil leak that cannot be repaired. As a result, the gate may fail in the closed position and the Torrence Avenue leg of the Calumet TARP System could not be dewatered after a fill event. Replacing the hydraulic operator with an upgraded one, that includes a rod designed to withstand the highly corrosive environment in the drop shaft, will ensure that TARP Gate Structure Number 1 reliably meets operational needs by providing flood protection and preventing CSOs.
The estimated cost for this contract is $1,500,000.00. The estimated 2016 expenditure is $1,500,000.00. No contract deliverables will be made prior to 2016.
The bid deposit for this contract is $75,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract because there is not a sufficient pool of MBEs, WBEs and SBEs available to bid.
The tentative schedule for this contract is as follows:
Advertise August 12, 2015
Bid Opening September 1, 2015
Award September 17, 2015
Completion December 31, 2016
Funds for 2016 in Account 201-50000-623270 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-802-21.
Requested, Manju P. Sharma, Director of Maintenance & Operations, AQ:SO’C:MAG:JR:ap
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015