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File #: 15-0926    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/3/2015 In control: Stormwater Management Committee
On agenda: 8/6/2015 Final action: 8/6/2015
Title: Authority to enter into an Intergovernmental Agreement with and make payment to Elk Grove Village for the design, construction, operation and maintenance of the Busse Woods Reservoir South Dam Modifications under Phase II of the Stormwater Management Program, with payment to Elk Grove Village in an amount not to exceed $1,125,000.00, Account 401-50000-612400
Attachments: 1. Exhibit 1 - EGV Project Location.pdf

TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUST 6, 2015

 

COMMITTEE ON STORMWATER MANAGEMENT

 

Mr. David St. Pierre, Executive Director

 

Title

Authority to enter into an Intergovernmental Agreement with and make payment to Elk Grove Village for the design, construction, operation and maintenance of the Busse Woods Reservoir South Dam Modifications under Phase II of the Stormwater Management Program, with payment to Elk Grove Village in an amount not to exceed $1,125,000.00, Account 401-50000-612400

Body

 

Dear Sir:

 

Authorization is requested to enter into an Intergovernmental Agreement (IGA) with Elk Grove Village, for the Busse Woods Reservoir South Dam Modifications in Elk Grove Village, Illinois (Village) under Phase II of the Stormwater Management Program, with payment to the Village in an amount not to exceed $1,125,000.00.

 

On October 16, 2014, the Board of Commissioners authorized the District to begin negotiations with several entities, including Elk Grove Village, for IGAs that would include provisions allowing for the District to provide funding towards the construction of various shovel ready stormwater projects.  Elk Grove Village’s Busse Woods Reservoir South Dam Modifications project consists of replacing a fixed concrete weir with a pair of hinged gates that will be used to regulate water levels in the reservoir both before and during a storm event that affect Salt Creek levels, minimizing the impacts of flooding on numerous roadways and properties in Elk Grove Village. The District and Village have agreed in principle to the terms of the IGA, which include payment by the District for construction of the captioned project in an amount not to exceed $1,125,000.00.  Partial payments to the Village will be made at predefined intervals during construction, which is anticipated to commence in 2015.  The Village will also contribute approximately $1,025,000.00 towards future construction costs.  The IGA requires the Village to award all project-related construction contracts using the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action Requirements as minimum requirements.  The Village will assume responsibility for design, construction, responsibility for perpetual maintenance and operation of the project, and be solely responsible for any change orders to the project.  The IGA also contains provisions which allow the District to review the project’s design and perform inspections after the project is constructed.

 

Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an IGA with Elk Grove Village and make payment to the Village in an amount not to exceed $1,250,000.00.  It is further requested that the Chairman of the Committee on Finance, the Executive Director, and the Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.

 

Funds are available in Account 401-50000-612400.

 

Requested, Catherine A. O’Connor, Director of Engineering, WSS:JPM

Recommended, David St. Pierre, Executive Director

Respectfully Submitted, Michael A. Alvarez, Chairman Committee on Stormwater Management

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 6, 2015

 

Attachment