TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-105-11 Furnish and Deliver Boat Maintenance, Repairs, Parts, and Secured Dockage, estimated cost $107,200.00, Accounts 101-16000-612330, 612790 and 623990, Requisition 1397612
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish and deliver boat maintenance, repairs, parts, and secured dockage. This contract begins January 1, 2016 through December 31, 2017.
The purpose of this contract is to provide parts, maintenance, repairs and dockage for the PC 100 Boat used by the Monitoring and Research (M&R) Department to navigate portions of the Chicago Area Waterway System, to perform monitoring to comply with NPDES permit requirements, and to provide tours for Public Affairs.
The estimated cost for this contract is $107,200.00. The estimated 2016 and 2017 expenditures are $53,600.00 for each year.
The bid deposit for this contract is $5,360.00.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, revised Appendix D will not be included in this contract because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise September 16, 2015
Bid Opening September 29, 2015
Award November 19, 2015
Completion December 31, 2017
Funds are being requested for 2016 in Accounts 101-16000-612330, 612790 and 623990, and are contingent on the Board of Commissioners’ approval of the District’s budget for that year. Funds for subsequent year 2017 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-105-11.
Requested, Thomas C. Granato, Director of Monitoring and Research, TCG:MPC:KB:mh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015