TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON Procurement
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 04-201-4F Tollway Dam, Grout Curtain and Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area, to F.H. Paschen, S.N. Nielsen and Associates LLC and Cabo Construction Corporation, Joint Venture in an amount of $75,300.00, from an amount of $72,699,196.68, to an amount not to exceed $72,774,496.68, Account 401-50000-645620, Purchase Order 5001105
Body
Dear Sir:
On December 3, 2009, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 04-201-4F Tollway Dam, Grout Curtain and Quarry Plugs, Thornton Composite Reservoir, Calumet Service Area, to F.H. Paschen, S.N. Nielsen and Associates LLC and Cabo Construction Corporation, Joint Venture, in an amount not to exceed $67,775,617.14. The scheduled contract completion date was July 10, 2015. The project reached substantial completion on July 31, 2015.
As of August 7, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $4,923,579.54 from the original amount awarded of $67,775,617.14. The current contract value is $72,699,196.68. The prior approved change orders reflect a 7.26% increase to the original contract value.
The contractor has completed all drilling and grouting as specified in the contract documents, as of July 29, 2015. Upon drilling and grouting the Level 2 haul tunnel plug, it became clear that additional drilling and grouting was required to achieve closure of the grout curtain as defined by the contract documents. The contractor proceeded at his own risk to complete the drilling and grouting. This change order is for an additional 753 linear feet of Item 19 - Consolidation Grout Hole and Stitch Grout Hole Drilling, to compensate the contractor for the completed work. The contractor submitted a cost proposal (CCO-041) for an extra in the amount of $75,300.00. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 1474, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 04-201-4F in an amount of $75,300.00 (0.10% of the current contract value), from an amount of $72,699,196.68, to an amount not to exceed $72,774,496.68.
Funds are available in Account 401-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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