TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 15-721-21 Devon Instream Aeration Station Air Main Replacement, estimated cost $360,000.00, Account 201-50000-645700, Requisition 1388402
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 15-721-21 Devon Instream Aeration Station Air Main Replacement, at the request of the Maintenance and Operations Department.
The existing air main has corroded and holes allow groundwater to enter the pipe and block the diffusers. The groundwater must be removed by pumping in order for the station to operate. Repairs were attempted but cannot be completed because the pipe walls are now corroded to the point where they are too thin to allow welding or other repairs. It is estimated that in as little as one to two years, the station will no longer be operable if the air main is not replaced. The purpose of this contract is to abandon and fill the existing air main and install a new air main to restore proper operation.
The estimated cost for this contract is $360,000.00.
The contract specifications require that all work be completed within 90 days after approval of the Contractor's Bond.
The bid deposit for this contract is $18,000.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D, will be included in this contract. The work under this contract is classified “Mechanical.” The MBE, WBE and/or SBE utilization goals for this contract are 20% MBE, 9% WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise September 9, 2015
Bid Opening October 6, 2015
Award November 5, 2015
Completion December 31, 2015
Funds are available in Account 201-50000-645700.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 15-721-21.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO’C:MAG:JR:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015