TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, Ltd., in an amount of $1,572,790.00, from an amount of $5,734,035.25 to an amount not to exceed $4,161,245.25, Account 101-66000-612520, Purchase Order 5001440
Body
Dear Sir:
On February 20, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-691-11, Truck Hauling of Processed Solids for LASMA and CALSMA, Groups A and B, to Gosia Cartage, Ltd., in an amount not to exceed $6,472,790.00. The contract expires on December 31, 2015.
As of August 18, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $738,754.75 from the original amount awarded of $6,472,790.00. The current contract value is $5,734,035.25. The prior approved change orders reflect an approximate 11.4% decrease to the original contract value.
The requested decrease in contract value is because an unseasonably wet summer has caused the tonnage of processed solids to be less than originally planned for 2015. Outlets were wet and in a condition unsuitable for receiving biosolids, resulting in the reduction in anticipated truck hauling.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-691-11, in an amount of $1,572,790.00 (27.4% of the current contract value), from an amount of $5,734,035.25, to an amount not to exceed $4,161,245.25.
Funds will be restored to Account 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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