TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 14-690-11, Beneficial Reuse of Biosolids from LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $1,298,690.00 from an amount of $17,192,165.55 to an amount not to exceed $15,893,475.55, Account 101-66000-612520, Purchase Order 5001472
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Dear Sir:
On July 10, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 14-690-11, Beneficial Reuse of Biosolids From LASMA, CALSMA and the Egan Water Reclamation Plant, to Stewart Spreading, Inc., in an amount of $19,188,702.50. The contract expires on December 31, 2018.
As of August 18, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in a decrease in an amount of $1,996,536.95 from the original amount awarded of $19,188,702.50. The current contract value is $17,192,165.55. The prior approved change orders reflect an approximate 10.4% decrease from the original contract value.
The wet weather experienced earlier this year, particularly during the month of June, created conditions on farm fields that were unsuitable for receiving biosolids. This resulted in reduced demand for biosolids and reduced utilization of the contract.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 14-690-11, in an amount of $1,298,690.00 (7.6% of the current contract value) from an amount of $17,192,165.55 to an amount not to exceed $15,893,475.55.
Funds will be restored to Account 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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