TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 15-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount of $270,000.00 from an amount of $2,033,677.00 to an amount not to exceed $2,303,677.00, Account 101-66000-612520, Purchase Order 5001510
Body
Dear Sir:
On March 19, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-699-11, Services of Heavy Equipment with Operators, to K.L.F. Enterprises, Inc., in an amount not to exceed $2,033,677.00. The contract expires on December 31, 2017.
The contract has no prior change orders.
Wet weather in the first half of 2015 has created unsuitable conditions for the drying of biosolids. The wet weather has caused the need for re-drying/re-thickening of the biosolids. As a result, the requested increase will provide for the estimated amount of additional heavy equipment services needed to dry biosolids for the remainder of the year.
This change order is in compliance with the Illinois Criminal Code since the change was unforeseeable at the time of the signing of the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-699-11, in an amount of $270,000.00 (13.3% of the current contract value) from an amount of $2,033,677.00 to an amount not to exceed $2,303,677.00.
Funds will be available in Account 101-66000-612520 and are contingent upon the Board's approval of two change orders for Contracts14-690-11 and 14-691-11, which are being submitted for the September 3, 2015 Board Meeting.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JAR:JM
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015