TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 15-633-11, Furnish and Deliver Polymer, to Polydyne, Inc., in an amount of $1,630,000.00 from an amount of $15,776,732.81 to an amount not to exceed $17,406,732.81, Account 101-69000-623560, Purchase Order 3083812
Body
Dear Sir:
On December 18, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-633-11, Furnish and Deliver Polymer, to Polydyne, Inc., in an amount of $15,776,732.81. The contract expires on January 17, 2018.
As of August 19, 2015, the attached list of change orders has been approved. The effect of these change orders resulted in no change to the original awarded amount of $15,776,732.81.
The increase is needed because unforeseen wet weather conditions in 2015 have significantly reduced LASMA's low solids sludge capacity. Consequently, Stickney has reduced the amount to be pumped to LASMA from 45,000 dry tons to 20,000 dry tons, and the remaining 25,000 dry tons must be centrifuged.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-633-11, in an amount of $1,630,000.00 (10.3% of the current contract value) from an amount of $15,776,732.81 to an amount not to exceed $17,406,732.81.
Funds are available in Account 101-69000-623560.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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