TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
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Authority to increase Contract 15-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, to Bechstein-Klatt Loading and Shredding, in an amount of $600,000.00, from an amount of $3,234,000.00 to an amount not to exceed $3,834,000.00, Account 101-66000-612520, Purchase Order 5001506
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Dear Sir:
On March 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to award, and on March 19, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to amend the award of, Contract 15-696-11, Services of Tractor Mounted Paddle Aerators and Rotavators with Operators, to Bechstein-Klatt Loading and Shredding, in an amount not to exceed $3,234,200.00. The contract expires on March 19, 2018.
This contract has no prior change orders.
The requested increase in contract value is because an unseasonably wet summer necessitated additional drying and re-thickening of biosolids, resulting in a greater than anticipated usage of the services of tractor mounted paddle aerators and rotavators with operators during the 2015 drying season.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-696-11, in an amount of $600,000.00 (18.6% of the current contract value), from an amount of $3,234,000.00, to an amount not to exceed $3,834,000.00.
Funds are available in Account 101-66000-612520.
Requested, Manju Prakash Sharma, Director of Maintenance and Operations, AQ:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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