TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 11-405-3M Coarse Screens and RSP Slide Gates Replacement, Egan Water Replacement Plant, to IHC Construction Companies, LLC in an amount of $31,264.40, from an amount of $2,714,000.00, to an amount not to exceed $2,745,264.40, Account 401-50000-645650, Purchase Order 4000014
Body
Dear Sir:
On September 4, 2014, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-405-3M Coarse Screens and RSP Slide Gates Replacement, Egan Water Reclamation Plant, to IHC Construction Companies, LLC, in an amount not to exceed $2,714,000.00 plus a five (5) percent allowance for change orders in an amount of $135,700.00, for a total amount not to exceed $2,849,700.00. The scheduled contract completion date is April 1, 2016.
As of August 7, 2015, the effect of a change order resulted in a net increase in the amount of $12,597.20 from the original amount awarded of $2,714,000.00. The current contract value is $2,726,597.20. The prior approved change order reflects a 0.46% increase to the original contract value.
An extra in the amount of $31,264.40 is necessary to install additional horizontal bracing for Raw Sewage Pumps 3 and 4 and for vibration analysis of the pump systems before and after the supports are installed. This work is necessary to rectify system vibrations which have developed as a result of modifications to the equipment. This work was not part of the original contract, and therefore was not included in the original design drawings and represents a change in scope to the contract. The contractor submitted a cost proposal (CCO-005) for an extra in the amount of $31,264.40. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence 161, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-405-3M in an amount of $31,264.40 (1.1% of the current contract value), from an amount of $2,726,597.20, to an amount not to exceed $2,757,861.60.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, MVL:JAW
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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