TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 5, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-831-11, Replacement of Station Battery Cells at the 125th Street Pumping Station, to Electrical Systems, Inc., in an amount not to exceed $43,600.00, Account 101-68000-612600, Requisition 1393432
Body
Dear Sir:
On March 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-831-11, Replacement of Station Battery Cells at the 125th Street Pumping Station.
In response to a public advertisement of June 24, 2015, a bid opening was held on July 14, 2015. The bid tabulation for this contract is:
ELECTRICAL SYSTEMS, INC. $43,600.00
Five hundred and seventy nine (579) companies were notified of this contract being advertised and twenty (20) companies requested specifications.
Electrical Systems, Inc., the sole bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide the equipment and/or services requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The estimated cost for this contract was $44,400.00, placing the bid of $43,600.00, approximately 1.8 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
Electrical Systems, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: electricians and operating engineers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will employ approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-831-11 to Electrical Systems, Inc., in an amount not to exceed $43,600.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence upon approval of the Contractor’s Bond and shall terminate 120 calendar days thereafter.
Funds are available in Account 101-68000-612600.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015