TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-815-21, Furnish and Deliver One Gear Reducer to the Calumet Water Reclamation Plant, to Chicago Chain and Transmission Company, Inc., in an amount not to exceed $182,777.00, Account 201-50000-623270, Requisition 1398642
Body
Dear Sir:
On June 18, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-815-21, Furnish and Deliver One Gear Reducer to the Calumet Water Reclamation Plant.
In response to a public advertisement on July 8, 2015, a bid opening was held on July 28, 2015. The bid tabulation for this contract is:
CHICAGO CHAIN & TRANSMISSION COMPANY, INC. $182,777.00
APPLIED INDUSTRIAL TECHNOLOGIES, INC. $183,500.00
Nine hundred ninety-two (992) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
Chicago Chain & Transmission Company, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract is $200,000.00, placing the bid of $182,777.00, approximately 8.7 percent below the estimate.
The contractor shall furnish and deliver the gear reducer within 180 calendar days from the mailing date of the purchase order.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The bid deposit in the amount of $10,000.00 will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-815-21 to Chicago Chain and Transmission Company, Inc., in an amount not to exceed $182,777.00.
Funds are available in Account 201-50000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015