TRANSMITTAL LETTER FOR BOARD MEETING OF September 3, 2015
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-416-11, Providing Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period, to Anchor Mechanical, Inc., in an amount not to exceed $3,218,660.00, Accounts 101-15000-612370, 612390, Requisition 1395251
Body
Dear Sir:
On April 9, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 15-416-11, Providing Operating Engineering Services to the Main Office Building Complex for a Thirty-Six (36) Month Period.
On June 18, 2015, authorization to amend the Board Order of April 9, 2015 was approved by the Board of Commissioners to include Affirmative Action Ordinance, Revised Appendix D goals.
In response to a public advertisement of June 17, 2015, a bid opening was held on July 14, 2015. The bid tabulation for this contract is:
ANCHOR MECHANICAL, INC. $3,218,660.00
Two thousand four hundred forty-five (2,445) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: outside area of business and could not meet contract specifications. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Anchor Mechanical, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $3,065,400.00, placing the bid of $3,218,660.00, approximately 5.0 percent above the estimate.
Anchor Mechanical, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 2 percent MBE, 2 percent WBE and the bidder offers MBE and/or WBE credits to satisfy SBE participation.
Anchor Mechanical, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: plumbers, operating engineers, pipefitters, boilermakers, sheet metal workers, painters and insulators. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately four (4) full-time people for the services. Part-time supplemental labor will be used as needed during the contract period.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-416-11 to Anchor Mechanical, Inc., in an amount not to exceed $3,218,660.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s Bond and shall terminate September 30, 2018.
Funds for the 2015 expenditure, in the amount of $263,413.32, are available in Accounts 101-15000- 612370, 612390. The estimated expenditures for 2016, 2017 and 2018 are $1,072,303.34, $1,074,053.34 and $808,890.00, respectively. Funds for the 2016, 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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