TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-720-21, Furnish, Deliver and Install Generator Section Tubes in a Chiller at the Egan Water Reclamation Plant, to Anchor Mechanical, Inc., in an amount not to exceed $99,399.50, Account 201-50000-645750, Requisition 1388793
Body
Dear Sir:
On January 22, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-720-21, Furnish, Deliver and Install Generator Section Tubes in a Chiller at the Egan Water Reclamation Plant.
In response to a public advertisement of July 1, 2015, a bid opening was held on July 21, 2015. The bid tabulation for this contract is:
ANCHOR MECHANICAL, INC. $99,399.50
AIR COMFORT CORPORATION $122,500.00
DENNIS CURTIS BOILER SERVICE & SALES, INC. $143,800.00
Four hundred and three (403) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Anchor Mechanical, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $100,000.00, placing the bid of $99,399.50, approximately .6 percent below the estimate.
The contract shall commence upon approval of the Contractor’s Bond and shall terminate 180 days thereafter.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the specialized nature of the services required does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
Anchor Mechanical, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately three (3) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-720-21 to Anchor Mechanical, Inc., in an amount not to exceed $99,399.50, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in account 201-50000-645750.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015