TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-107-12 (Re-Bid), Furnish, Deliver and Install Two GC-2014 Capillary FIDS for Volatile Fatty Acids, to Thermo Electron North America, LLC., in an amount not to exceed $39,559.80, Account 101-16000-634970, Requisition 1390072
Body
Dear Sir:
On March 15, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-107-11, Furnish, Deliver and Install Two GC-2014 Capillary FIDS for Volatile Fatty Acids.
In response to a public advertisement of April 22, 2015, a bid opening was held on May 5, 2015. There were no bids received for this contract.
In response to a public re-advertisement of June 17, 2015, a bid opening was held on July 7, 2015. The bid tabulation for this contract is:
THERMO ELECTRON NORTH AMERICA LLC *$39,559.80
SHIMADZU SCIENTIFIC INSTRUMENTS, INC. *$39,880.88
AGILENT TECHNOLOGIES $56,604.10
*corrected total
Six hundred and six (606) companies were notified of this contract being advertised and nine (9) companies requested specifications.
Thermo Electron North America LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract is $39,987.20, placing the bid of $39,559.80 approximately 1.1 percent below the estimate.
The contract will be completed by December 31, 2015.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-107-12 (Re-Bid), to Thermo Electron North America LLC, in an amount not to exceed $39,559.80.
There was no bid deposit required for this contract.
Funds are available in Account 101-16000-634970.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015