TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-719-21, Rehabilitate the Cathodic Protection System for the Kirie to Egan Sludge Pipeline, to Kantex Subsurface, Inc., in an amount not to exceed $178,000.00, Account 201-50000-645700, Requisition 1393046
Body
Dear Sir:
On March 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-719-21, Rehabilitate the Cathodic Protection System for the Kirie to Egan Sludge Pipeline.
In response to a public advertisement of June 24, 2015, a bid opening was held on July 14, 2015. The bid tabulation for this contract is:
KANTEX SUBSURFACE, INC. $178,000.00
CATHODIC PROTECTION MANAGEMENT, INC. $296,779.00
Eight hundred and fourteen (814) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Kantex Subsurface, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $200,000.00, placing the bid of $178,000.00, approximately 11 percent below the estimate.
The contract shall terminate on December 31, 2016.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because the specialized nature of the services required does not provide practical or cost-effective opportunities for direct or indirect subcontracting.
Kantex Subsurface, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: electricians. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately five (5) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-719-21 to to Kantex Subsurface, Inc., in an amount not to exceed $178,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2015 expenditure, in the amount of $42,500.00, are available in Account 201-50000-645700. The estimated expenditures for 2016 are $135,500.00. Funds for the 2016 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015