TRANSMITTAL LETTER FOR BOARD MEETING OF September 3, 2015
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period, to GSF USA, Inc., in an amount not to exceed $1,822,641.00, Accounts 101-15000-612370, 612390, Requisition 1396186
Body
Dear Sir:
On June 18, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 15-408-11, Janitorial Services for the Main Office Building Complex for a Thirty-Six (36) Month Period.
In response to a public advertisement of July 1, 2015, a bid opening was held on August 4, 2015. The bid tabulation for this contract is:
GSF USA, inc. $1,822,641.00
perfect cleaning service corporation *$1,927,980.00
uni-max management corporation $1,997,150.00
rjb properties, inc. $2,020,360.04
smith maintenance company *$137,887,796.04
*corrected total
Five hundred twenty-three (523) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
GSF USA, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,954,800.00, placing the bid of $1,822,641.00, approximately 6.8 percent below the estimate.
The contractor shall commence work upon approval of the Contractor’s Bond and shall terminate thirty-six (36) months thereafter.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because there are a sufficient number of firms available to competitively bid on this contract.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately fourteen (14) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-408-11 to GSF USA, Inc., in an amount not to exceed $1,822,641.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2015 expenditure, in the amount of $146,975.00, are available in Accounts 101-15000- 612370, 612390. The estimated expenditures for 2016 are $592,965.00, 2017 are $612,769.00 and 2018 are $469,932.00. Funds for the 2016, 2017 and 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015