TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 15-665-11, Landscape and Native Prairie Landscape Maintenance at Various Service Areas, Group A, estimated cost $1,474,700.00
Body
Dear Sir:
On February 5, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-665-11, Landscape and Native Prairie Landscape Maintenance at Various Service Areas.
In response to a public advertisement of April 8, 2015, a bid opening was held on May 5, 2015. The bid tabulation for this contract is:
GROUP A: STICKNEY WRP
CHRISTY WEBBER & COMPANY $1,323,000.00
GROUP B: LASMA & CALSMA
HERRERA LANDSCAPE, INC. $505,400.00
GROUP C: CALUMET WRP
CHRISTY WEBBER & COMPANY $1,185,300.00
GROUP D: O’BRIEN WRP
NO BIDS RECEIVED
GROUP E: HANOVER PARK WRP
NO BIDS RECEIVED
GROUP F: EGAN WRP
HERRERA LANDSCAPE, INC. $196,430.00
GROUP G: KIRIE WRP
HERRERA LANDSCAPE, INC. $155,900.00
GROUP H: DIST-WIDE NPL
TALLLGRASS RESTORATION LLC $422,380.00
NATIVE LANDSCAPE CONTRACTORS LLC $438,724.00
DAVEY RESOURCE GROUP, DIV OF *$189,385,480.00
THE DAVEY TREE EXPERT COMPANY
*corrected total
Four hundred thirty (430) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
At the Board meeting of August 6, 2015, Groups B, C, F and G were rejected. At the same meeting, Group H was awarded to Native Landscape Contractors LLC.
The Maintenance and Operations Department has informed the Procurement and Materials Management Department that contract specifications pertaining to weed control should be revised. Therefore, the bid for Group A is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Christy Webber & Company of this action.
The contract will be re-advertised for Groups A through G in the near future.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015