TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 15-605-21, Furnish and Deliver Two Windrow Turners and One Screener to LASMA and CALSMA, Item 1 to Ecoverse Industries, Ltd., in an amount not to exceed $738,000.00, and Item 2 to Neustarr Equipment, LLC, in an amount not to exceed $373,900.00, Account 201-50000-634650, Requisition 1398950
Body
Dear Sir:
On June 4, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-605-21, Furnish and Deliver Two Windrow Turners and One Screener to LASMA and CALSMA.
In response to a public advertisement on July 29, 2015, a bid opening was held on August 18, 2015. The bid tabulation for this contract is:
ITEM 1 - TWO (2) WINDROW TURNERS
ECOVERSE INDUSTRIES LTD $738,000.00
KOMPTECH AMERICAS LLC $790,000.00
SCARAB INTERNATIONAL, LLP $885,000.00
ITEM 2 - ONE (1) SCREENER
NEUSTARR EQUIPMENT LLC $373,900.00
ECOVERSE INDUSTRIES LTD $389,703.00
KOMPTECH AMERICAS LLC $515,000.00
Seven hundred thirty five (735) companies were notified of this contract being advertised and twelve (12) companies requested specifications.
Ecoverse Industries, Ltd., the lowest responsible bidder for Item 1, is proposing to perform the contract in accordance with the specifications.
The estimated cost for Item 1 of this contract is $965,000.00, placing the bid of $738,000.00, approximately 23.6 percent below the estimate.
Neustarr Equipment LLC, the lowest responsible bidder for Item 2, is proposing to perform the contract in accordance with the specifications.
The estimated cost for Item 2 of this contract is $535,000.00, placing the bid of $373,900.00, approximately 30.2 percent below the estimate.
The contractors shall furnish and deliver the equipment within 60 calendar days from the mailing date of the purchase order or by October 30, 2015, whichever occurs sooner.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 15-605-21, Item 1 to Ecoverse Industries, Ltd., in an amount not to exceed $738,000.00, and Item 2 to Neustarr Equipment, LLC, in an amount not to exceed $373,900.00.
The bid deposits, in the amounts of $48,250.00 from Ecoverse Industries, Ltd for Item 1 and $26,750.00 from Neustarr Equipment LLC for Item 2, will be retained in lieu of performance bonds, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015