TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 3, 2015
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 15-025-11, Furnish and Deliver Plumbing Pipe, Fittings and Valves to Various Locations for a One (1) Year Period, Groups A, B, D, E, and G to Marco Supply Company, Inc., d.b.a Johnson Pipe & Supply Company, Inc., in a total amount not to exceed $84,963.03, Group F to American Precision Supply, Inc., in an amount not to exceed $2,997.28, and Group H to Griffith Windustrial Company in an amount not to exceed $6,760.62, Account 101-20000-623090
Body
Dear Sir:
On May 21, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 15-025-11 furnish and deliver plumbing pipe, fittings and valves to various locations for a one year period, beginning approximately September 1, 2015 and ending August 31, 2016.
In response to a public advertisement of May 27, 2015, a bid opening was held on June 23, 2015. The bid tabulation for this contract is:
GROUP A: PIPE
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $29,579.50
GRIFFITH WINDUSTRIAL COMPANY *$33,785.74
AMERICAN PRECISION SUPPLY, INC. *$36,790.10
*corrected total
GROUP B: Hose Clamps & Couplings
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. *$13,173.71
GRIFFITH WINDUSTRIAL COMPANY *$14,779.17
AMERICAN PRECISION SUPPLY, INC. $17,021.69
*corrected total
GROUP C: VALVES
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $119,586.09
AMERICAN PRECISION SUPPLY, INC. *$140,137.55
GRIFFITH WINDUSTRIAL COMPANY *$149,744.01
*corrected total
GROUP D: GALVANIZED FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $12,526.10
GRIFFITH WINDUSTRIAL COMPANY *$12,724.72
AMERICAN PRECISION SUPPLY, INC. *$23,578.02
*corrected total
GROUP E: MALLEABLE IRON FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $19,857.88
GRIFFITH WINDUSTRIAL COMPANY *$20,777.08
AMERICAN PRECISION SUPPLY, INC. *$21,447.51
*corrected total
GROUP F: STAINLESS STEEL FITTINGS
AMERICAN PRECISION SUPPLY, INC. $2,997.28
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. *$3,414.52
GRIFFITH WINDUSTRIAL COMPANY *$3,537.41
*corrected total
GROUP G: SCHEDULE 40 & 80 FITTINGS
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $9,825.84
GRIFFITH WINDUSTRIAL COMPANY *$10,490.94
AMERICAN Precision Supply, INC. $15,355.00
*corrected total
GROUP H: FORGED FITTINGS
GRIFFITH WINDUSTRIAL COMPANY $6,760.62
Marco Supply Co., Inc., d.b.a. JOHNSON PIPE & SUPPLY CO., INC. $6,992.62
AMERICAN PRECISION SUPPLY, INC. *$11,137.28
*corrected total
Five hundred sixty-nine (569) companies were notified of the contract being advertised and twenty-four (24) companies requested specifications.
All bids received for Group C, Valves, are being rejected for non-compliance with Federal Public Law 111-380, “Reduction of Lead in Drinking Water Act”, which reduces the amount of lead permitted in plumbing and piping materials that may be used in potable water applications. Group C will be re-advertised after item specifications have been revised. The materials listed in Group C will be procured as needed on a non-contract basis, pending the re-bid.
Marco Supply Company, Inc., d.b.a. Johnson Pipe & Supply Company, Inc., the lowest responsible bidder for Groups A, B, D, E, and G, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, D, E, and G of this contract was $93,000.00, placing the total bid of $84,963.03 approximately 8.6 percent below the estimate.
American Precision Supply, Inc., the lowest responsible bidder for Group F, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group F of this contract was $3,500.00, placing the total bid of $2,997.28 approximately 1.4 percent below the estimate.
Griffith Windustrial Company, the lowest responsible bidder for Group H, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group H was $7,700.00, placing the total bid of $6,760.62 approximately 1.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 15-025-11, Groups A, B, D, E, and G, to Marco Supply Company, Inc., d.b.a. Johnson Pipe & Supply Company, Inc., in a total amount not to exceed $84,963.03, Group F to American Precision Supply, Inc., in an amount not to exceed $2,997.28, and Group H to Griffith Windustrial Company in an amount not to exceed $6,760.62.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MB:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 3, 2015
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